Accounts Payable
The Accounts Payable section is responsible for making disbursements (along with any fiscal agent pass through disbursements) on a daily basis, on behalf of all purchases of goods and services made by Santa Fe County, with the exception of employee’s salaries. See Payroll Section.
Other responsibilities include:
- Audit, review and reconciliation of all incoming invoices to supporting documentation requested for payment prior to processing and issuing warrants (checks), including travel reimbursements for all Santa Fe County Departments, Divisions, and Offices.
- Host Countywide Accounts Payable Workgroup to conduct trainings to all Departments, Divisions, and Offices to ensure consistent and accurate application of policies and procedures are maintained.
- Liquidate encumbrances, when applicable
- Maintain file copies for all payments processed
- Annual distribution and filing of 1099’s
Vendor Registration Forms:
Vendors are required to complete this W-9 form to establish a vendor number within Santa Fe County or if any vendor information has changed; business name, address, Tax ID Number(TIN). This form must be completed, signed and returned to the Finance Division by mail, fax or email.
Mailing Address
PO Box 276
Santa Fe , NM 87504-0276
Fax (505) 986-6277 or (505) 983-2487
Email evalenci@santafecounty.org
Download the Vendor Registration Form by clicking on either the Excel or PDF link below.
Download Vendor Registration Form (Excel)
Download Vendor Registration Form (PDF)
Vendors may contact any of the following staff for any questions or concerns regarding invoices or payments. NM law states net terms are 30 days. If your business offers discounts for net terms of 10 days, please contact the Accounts Payable Supervisor.
Adamina Pino, Supervisor
Phone (505) 986-6220
Email: apino@santafecounty.org
Vendors A – F
Ken Baros, Sr. Account Clerk
Phone (505) 995-2782
Email: kbaros@santafecounty.org
Vendors J – R
Maricela Quintana, Account Tech II
Phone (505) 986-6218
Email: mcquintana@santafecounty.org
Vendors G- I and S – Z
Dolores Olivas, Sr. Account Tech
Phone (505) 995-2783
Email: dolivas@santafecounty.org
Business Hours:
Monday - Friday
8 a.m. - 5 p.m.
CLOSED Saturdays, Sundays and County Holidays
Office Location
142 W. Palace Ave - 2nd Floor
Santa Fe , NM 87501-2071
Mailing Address
PO Box 276
Santa Fe , NM 87504-0276
Main Phone: (505) 986-6375
Fax: (505) 986-6277
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